Trips and Extracurricular Activities Coordinator

Job Mission ​​​

Support the Operational Excellence Department by coordinating the administration of school trips, enrichment programmes, and extracurricular activities, ensuring efficiency, compliance, and high standards throughout all stages of planning and execution.​

The Trips and Extracurricular Activities Coordinator is a newly established role within the school’s administrative team. Reporting directly to the Operational Excellence Director, this position plays a key part in enhancing the student experience through well-organised and impactful activities.​

About us:

St. Paul’s was founded in 1926 and was the first school in South America to receive accreditation from the UK government as a British School Oversees. Fully coeducational, with about 1,000 pupils, aged from 3 to 18, it is a school with history and tradition, but which embraces innovation, contemporary values and the latest in digital learning. We are a world-class school, and an international member of HMC and IAPS, and a member of COBIS and the LAHC. We are proud of our local, national and international reputation and we constantly strive to improve the opportunities for our pupils and staff. Our recent BSO inspection judged us as a leading British School overseas, and you can download the report from our website. Our exceptional facilities place teaching and learning at the heart of the school

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More details about the school can be found at www.stpauls.br.

Key Responsibilities

• Responsible for the organisation and coordination of school trips and extracurricular activities by overseeing workflow, communication timelines, liaising with suppliers, requesting quotes, and maintaining accurate records of documents.

• Contribute to the effective delivery of school trips and extracurricular programmes by helping to design and implement efficient processes, ensuring that all key tasks are completed accurately and on time.​

• Assist in monitoring operational processes related to school trips and extracurricular activities, including registration and attendance systems, safeguarding processes, and providing timely and accurate information to staff and parents.​

• Perform general administrative duties as reasonably requested by the Head of the Operational Excellence Department.​

• Work in collaboration with the Safeguarding Leader and Security Department to guarantee the safety of pupils after school hours.​

Please ensure your entire application is in English.
Applications will be considered as they arrive and the school reserves the right to appoint before the closing date.

Our benefits

• Health insurance

• Dental plan

• Pension plan

• Onsite lunches

• Food card

• Transportation tickets

Safeguarding
The school is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share in this commitment. The offer of the role would be made subject to receipt of satisfactory references, proof of relevant qualifications, identification checks and other safeguarding checks (including Internet and Social Media profiles and exposure), an overseas check if appropriate and a pre-placement medical assessment. Proof of entitlement to work in Brazil is also required where necessary.

Further education

Business Administration ​

Project Management ​

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Specific Knowledge

• Fluency in written and spoken English & Portuguese (C1+ level) is essential  ​

• Competence with technology is essential ​

• Solid knowledge of Microsoft Office suite is essential ​

• Knowledge of school administration is desirable ​

• Knowledge of project management platforms and apps are desirable ​

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Desirable skills​

• Strong interpersonal skills, with the ability to build positive working relationships across departments and with external partners, ensuring smooth coordination and communication.​

• Excellent organisational and time-management abilities, capable of handling multiple priorities and complex processes with precision and attention to detail.​

• Proactive and resilient mindset, able to remain focused and composed under pressure while navigating challenges and ensuring the safety and success of all activities.​

• Commitment to continuous improvement, demonstrating openness to new ideas, a willingness to contribute suggestions, and a readiness to learn and adapt in a dynamic environment.​

• A strong sense of responsibility and integrity, especially in managing sensitive documentation, safeguarding procedures, and compliance with school policies and standards.​