Talent Acquisition & Expat Experience Coordinator

This position plays a vital role within one of the four key strategic pillars of the school’s HR structure: Talent Acquisition & Expat Experience. Working closely with the other HR streams (Reward & Benefits, Employee Relations, and Professional Development), the Coordinator will lead recruitment processes and ensure that the entire staff journey – particularly onboarding and integration – reflects the school’s values, high standards, and international ethos.

While the role supports recruitment and onboarding across all staff categories, there is a particular emphasis on the recruitment and overall experience of expatriate professionals, including their arrival, settlement, and integration in Brazil.

About us:

St. Paul’s was founded in 1926 and was the first school in South America to receive accreditation from the UK government as a British School Oversees. Fully coeducational, with about 1,000 pupils, aged from 3 to 18, it is a school with history and tradition, but which embraces innovation, contemporary values and the latest in digital learning. We are a world-class school, and an international member of HMC and IAPS, and a member of COBIS and the LAHC. We are proud of our local, national and international reputation and we constantly strive to improve the opportunities for our pupils and staff. Our recent BSO inspection judged us as a leading British School overseas, and you can download the report from our website. Our exceptional facilities place teaching and learning at the heart of the school

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More details about the school can be found at www.stpauls.br.

Key Responsibilities

Talent Acquisition

• Continuously review and enhance recruitment strategies, tools, and platforms to ensure a best-in-class process that balances cost-effectiveness, reach, and candidate experience

• Lead end-to-end recruitment for academic and non-academic positions, both locally and internationally

• Support hiring areas in identifying recruitment needs and preparing job descriptions

• Publish job adverts via platforms such as LinkedIn, TES, and Recruitee

• Manage candidate pipelines and coordinate interviews and selection processes with hiring managers

• Act as the central point of contact for candidates, ensuring a professional, responsive, and welcoming process

• Liaise with headhunters, recruitment partners, and external consultants as required

• Issue job offers and collaborate with Payroll and other departments during onboarding and admissions

• Create a personalised and engaging recruitment journey to maintain high levels of candidate satisfaction

• Collaborate with the marketing agency on employer branding and social media promotion

Expat Experience & Onboarding

• Coordinate onboarding processes across departments to ensure a smooth, professional start for new employees

• Design and deliver the “Welcome to Brazil” experience for expatriates, with cultural sensitivity and a focus on family integration—especially where children are joining the school

• Oversee induction planning in collaboration with line managers and HR colleagues

• Serve as the primary contact for expatriate-related matters

• Progressively manage the relationship with the relocation services provider, overseeing housing, local bureaucracy, family support, and domestic logistics

• Oversee work visa processes in collaboration with consultancy partners

Employee Engagement & HR Innovation

• Contribute to employee engagement initiatives such as surveys, onboarding feedback, and recognition programmes

• Research and propose tools and best practices to enhance talent acquisition and onboarding processes

• Stay updated on local and international recruitment trends, especially within the education sector

• Conduct ongoing research into expatriate packages and benchmarking

Collaboration & Transition

• Collaborate with the General Manager, HR Director, and wider HR team to ensure smooth recruitment operations

• Provide structured input into cross-functional HR projects, including reward reviews, policy updates, staff handbook revisions, and onboarding content

• Be open to evolving responsibilities in line with the development and specialisation of the HR function

Please ensure your entire application is in English.
Applications will be considered as they arrive and the school reserves the right to appoint before the closing date.

Our benefits

• Health insurance

• Dental plan

• Pension plan

• Onsite lunches

• Food card

• Transportation tickets

Safeguarding

The school is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share in this commitment. The offer of the role would be made subject to receipt of satisfactory references, proof of relevant qualifications, identification checks and other safeguarding checks (including Internet and Social Media profiles and exposure), an overseas check if appropriate and a pre-placement medical assessment. Proof of entitlement to work in Brazil is also required where necessary.

• Bachelor’s degree in Humanities, Business, Education, or a related field

• Fluent in English and Portuguese (spoken and written)

• Minimum of 5 years’ relevant experience in recruitment and HR operations

• Strong interpersonal and communication skills

• Experience in international recruitment and expatriate onboarding is highly desirable

• Familiarity with relocation processes and/or vendor management is an advantage

• Proactive, well-organised, discreet, and able to manage sensitive matters with professionalism

• Passion for working in an educational environment and supporting those who work with children

Desirable

• Previous experience in international schools or multicultural organisations

• Understanding of British curricula or international education recruitment patterns

• Experience with Recruitee or similar Applicant Tracking Systems (ATS)

• Interest in staff wellbeing, engagement, and employer branding