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Special Educational Needs Secretary

  • On-site
    • São Paulo, São Paulo, Brazil
  • Whole School

Support the SENCo and Learning Support Team with admin tasks related to SEND, ensuring accurate records, effective communication, and smooth exam arrangements.

Job description

This role involves working closely with the Special Educational Needs Coordinator (SENCo) and the Learning Support Team to manage all administrative tasks related to supporting pupils with Special Educational Needs and/or Disabilities (SEND).

About us

St. Paul’s was founded in 1926 and was the first school in South America to receive accreditation from the UK government as a British School Oversees. Fully coeducational, with about 1,000 pupils, aged from 3 to 18, it is a school with history and tradition, but which embraces innovation, contemporary values and the latest in digital learning. We are a world-class school, and an international member of HMC and IAPS, and a member of COBIS and the LAHC. We are proud of our local, national and international reputation and we constantly strive to improve the opportunities for our pupils and staff. Our recent BSO inspection judged us as a leading British School overseas, and you can download the report from our website. Our exceptional facilities place teaching and learning at the heart of the school.

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More details about the school can be found at www.stpauls.br.

Main responsibilities

  • Supporting the SENCo in maintaining high-quality records for all pupils with SEND

  • Developing and managing the system for creating and reviewing Individual Education Plans (IEPs)

  • Supporting and coordinating ‘Team Around the Child’ meetings

  • Producing accurate minutes for all meetings concerning pupils with SEND

  • Developing and maintaining an organised filing system for all SEND-related documentation

  • Liaising with feeder schools and external agencies to ensure that all relevant SEND information is received and shared appropriately

  • Communicating on behalf of the SENCo with parents and external professionals regarding pupils with SEND

  • Supporting the SENCo in the assessment process for pupils with SEND

  • Assisting the SENCo and Learning Support Team in managing data related to pupils with SEND

  • Supporting the administration and documentation of access arrangements for internal and external examinations

  • Managing the provision of access arrangements during exams

  • Assisting with the timetabling of Learning Support teachers and assistants

  • Responding to telephone calls, emails, and other queries from parents and external professionals as required

  • Carrying out general administrative tasks including photocopying, printing, organising displays, event planning, and budget-related coordination


Please ensure your entire application is in English.

Applications will be considered as they arrive and the school reserves the right to appoint at any time.

Our benefits

  • Health insurance

  • Dental plan

  • Pension plan

  • Onsite lunches

  • Food card

  • Transportation tickets

Safeguarding

The school is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share in this commitment. The offer of the role would be made subject to receipt of satisfactory references, proof of relevant qualifications, identification checks and other safeguarding checks (including Internet and Social Media profiles and exposure), an overseas check if appropriate and a pre-placement medical assessment. Proof of entitlement to work in Brazil is also required where necessary.

Job requirements

  • Fluency in both English and Portuguese

  • Bachelor’s degree

  • Experience in administrative roles

  • Experience working with children with special educational needs (desirable)

  • Experience in dynamic, complex school environments

  • Strong data management and spreadsheet skills

  • Familiarity with school operations and environments (desirable)

  • Ability to learn quickly and adapt well to changing situations

  • Excellent communication and interpersonal skills

  • Strong multitasking and prioritisation abilities

  • Organised, calm under pressure, and proactive in approach

  • Empathy and sensitivity when working with pupils with SEND and their families

  • Collaborative mindset and ability to work effectively within a team

  • Proficiency in IT systems, particularly Microsoft Office (Word, Excel, PowerPoint, Forms, SharePoint, OneNote and OneDrive)

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